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Ethical Review Fees

A fee for ethical review applies only to sponsored research studies (i.e., those funded by industry such as pharmaceutical, biological or medical device company) or funding for any other for profit organization.

The initial ethics review fee is waived for:

  • Studies that do not have funding
  • Studies funded by a grant from a non-profit organization
  • Studies that receive internal grants from UBC, PHC or their affiliated agencies or research institutes
  • Studies funded by cooperative groups (i.e. COG)
  • Studies funded by CIHR, SSHRC, NSERC and NIH (including NIH Institutes)

Sponsored Research Fees
A fee of $3,000 per application covers initial review of the PHC REB application. The Principal Investigator must ensure the sponsor is aware of this fee. An invoice will be issued once the study has been received by the PHC REB with instructions on payment (wire transfers are also acceptable for an additional fee).

Payments are due within 30 days from invoice date. Cheques should be made payable to “Providence Health Care Research Institute Trust”.

Remit payments along with a copy of the issued invoice to:

PHC Research Institute
Cindy Paddon
10th Floor Hornby site – 1081 Burrard St.
Vancouver, BC V6Z 1Y6

PHC Institutional Final Approval will not be released until the review fee has been received. No new PHC REB reviews will be undertaken until the account is brought into good standing.

For a current statement of your fee account or other specific queries relating to PHC REB fee payment, please contact Cindy Paddon at 604-682-2344 ext. 62843 or email cpaddon@providencehealth.bc.ca.

Renewal Fees

Effective April 1st , 2012, all applications for annual renewal of ethics approval for current (active and approved prior to April 1, 2011) privately sponsored (industry funded) research studies will be subject to a charge of $250, when they are submitted for annual renewal. All new studies submitted for initial ethics approval subsequent to April 1st , 2011 will be subject to an annual renewal fee of $500, when they are submitted for annual renewal. Accordingly, any privately sponsored study currently under the oversight of any of UBC’s affiliated Research Ethics Boards (REBs) that is closed (by way of submission of an application for study closure) prior to April 1, 2012 will not be subject to the annual renewal fee.

Notice - Researchers Fee for Annual Renewals

Criteria For Discontinuing the Renewal Fee

When submitting a renewal it is important to clearly explain the status of the study and the status of subjects locally, and if applicable, state what the study- specific long term follow up involves.

The REB will discontinue the renewal fee for an ongoing study where it is either clear or requested in the renewal application that the following apply;

  • study is closed to accrual, and 
  • all research related interventions are complete for all subjects except for long term follow up (as defined below), or 
  • study is limited to the analysis of data.  

"Long term follow-up" activities may include;

  • the collection of follow-up data to monitor for disease progression or recurrence, 
  • quality of life surveys, 
  • a blood draw for a small amount of blood (e.g., 30ml  or two tablespoons) once or twice a year. 
  • chest x-rays, abdominal ultrasounds, etc to be done, if that is the usual practice for that patient population.   

The REB will consider will consider discontinuing the fee due to other circumstances if a request with an explanation is included in the renewal application.

Before You Apply:

The Application Process
Should I Apply for Ethical Review?
FAQ's & Application Tips